ManACE Constitution

(This online version of the constitution is for reference purposes only. If any discrepancies exist between this version and the official version, the official version must be referred to.)

 

Ratified April 8, 1982
Amended May 27, 1986
June 3, 1987
May 29, 1990
May 13, 1991
May 16, 1996
May 29, 1997
Reviewed November 16, 1999
Amended, June, 2008
Reviewed September 29, 2010

Article I – Name and Affiliation

Section 1: The name of this organization is Manitoba Association for Computing Educators, henceforth referred to as ManACE.

Section 2: ManACE is a Special Area Group of the Manitoba Teachers’ Society with the power to affiliate with other organizations.

Article II – Purposes

Section 1: The purpose of ManACE is to promote the appropriate use of information and communication technology in the teaching/learning process at all levels of education.

Section 2: ManACE will promote the use of instructional technology by:

1.   encouraging potential users by assisting with the integration of instructional technology into all curricula;

2.   providing leadership in professional development for exchanging ideas, techniques, materials, procedures, and methods for implementation;

3.   encouraging the ethical and responsible use of communication tools;

4.   collaborating with other organizations in the development and implementation of specific curricula and resources relating to instructional technology

5.   monitor and report on educational research relating to the use of technology in education

Article III – Membership

Section 1:  Regular membership is voluntary, open to individuals who are:

1.  educators;

2.  students;

3.  others interested or engaged in related in school, college, university, local school board, provincial or national systems;

4.  active or associated members of the Manitoba Teachers’ Society.

Section 2: Recognition of Service

1.  Honorary Life Membership in ManACE
Retired ManACE members may be recognized for outstanding service to ManACE. This award shall be conferred by a motion passed at a Board Meeting prior to the Annual General Meeting (henceforth referred to as AGM) and will be presented at the AGM. Each Honorary Life Member shall be placed on the ManACE Membership List yearly. An Honorary Life Member has all of the rights and privileges of a member.

2.  Honorary Membership in ManACE
Individuals who are not members of ManACE may be honored for work which parallels the purposes of ManACE. This award shall be conferred by a motion passed at a Board Meeting and will be awarded at appropriate occasions. Honorary Members do not have the rights and privileges of a member but may attend authorized social functions.

3.  A committee chaired by the ManACE Past President shall receive nominations for these awards from any ManACE member in good standing. The committee shall ensure that nominees meet the criteria, present the list to the ManACE Board for approval, and publicize a list of recipients.

Section 3:  The majority of the members of ManACE must be active or associate members of the Manitoba Teachers’ Society.

Section 4: The procedures to be followed with respect to the formation of chapters of ManACE and with respect to the membership powers and responsibilities of chapters.

Chapters of ManACE shall be subjected to:

1.  the approval of the chapter and attendance by ManACE;

2.  the approval of the chapter’s constitutions by ManACE and by the Professional Services Steering Committee of the Society;

3.  continued affiliation at the discretion of ManACE;

4.  ManACE shall be deemed to be inactive if it has not formed an Executive for two (2) successive years;

5.  if ManACE is itself a chapter of a national or international association which determines the constitution of its chapters, ManACE acceptance for Society affiliation and continued affiliation, shall be contingent on ManACE adhering to the requirements outlined in this section, upon ManACE indicating in its constitution that it is affiliated with the Society, and upon it appending these requirements to its constitution or bylaws governing its affiliation with the Society.

Article IV – The ManACE Board

Section 1: The ManACE Board shall consist of not fewer than four Officers and not fewer than six Directors.  The ManACE Board shall consist of five Officers and not fewer than six and not more than ten Directors.

The Officers shall be the Past President, the President, the President-Elect, the Treasurer, and the Secretary. The President-Elect, the Secretary and the Treasurer shall be elected for one-year terms. The President-Elect, upon completion of the one-year term, shall serve one year as President and the following year as Past President.

The term of office for a Director shall be three years and that Director shall be eligible for re-election to the Board. In order to provide continuity on the Board, two of the directors’ terms of office shall expire each year. A Director appointed by the Board, under Article IV, Section 2, shall serve until the next AGM.

Section 2: Election Procedures

1.  A nominating committee chaired by the Past President with at least two additional ManACE members shall be appointed by the ManACE Board;

2.  the chairperson of the nominating committee shall be the Chief Returning Officer;

3.  any member of ManACE who is an active member in good standing as per Article I, Section 2-4, shall have the rights to hold elected office and shall have the opportunity to participate in the election of officers and executive;

4.  the nominating committee shall present a list on nominees to the general membership at least fourteen days prior to the AGM. Further nominations may be made from the floor;

5.  the ManACE Board shall be elected by a vote of the majority of members present at the AGM. Voting shall be by secret ballot. If there is only one nominee for a position, he/she is elected by acclamation;

6.  in the case of a tie, the election shall be decided by the vote of the Chief Returning Officer who shall not have an original vote;

7.  members who cannot attend the AGM may apply to the Chief Returning Officer for a proxy ballot. Proxy ballots must be submitted by the member and received by the chief Returning Officer prior to the AGM; and

8.  the new Board will take office effective on the date of the AGM each year.

Section 3: Duties of the Board

The Board shall establish policy for the Association, shall fill any vacancy on the Board that occurs between elections, shall disseminate authorized publications, shall determine the number of Board meetings to be held each year, shall meet as the duly constituted Board during or preceding the ManACE AGM and shall attend to such other matters as may arise between annual general meetings of ManACE. Board members are expected to attend meetings on a regular basis.

Section 4: Duties of Officers

1.  The President shall preside at all meetings of the Board, shall appoint standing and special committees as provided for in the By-laws, or as deemed necessary for the proper conduct of Association business, and shall perform other duties and responsibilities that are necessary.

2.  The President-Elect shall be responsible for aiding in the development of all projects of the Association and assume the duties of the President when the President is absent. The President-Elect shall also be responsible for planning the programs of the regular meetings.

3.  The Past President shall advise, upon request, the other Officers, the Directors and the committees.

4.  The Secretary shall be the custodian of the Association’s records and shall be the recorder of the proceedings at Board, general and special meetings, receive and answer all correspondence related to the Association’s operation.

5.  The Treasurer shall be responsible for the collection of dues and disbursements of monies and for the preparation of a budget to be presented to the Board.

Article V – Amendments

Amendments to these by-laws shall be made at any AGM or any special meeting of the Association by two-thirds vote of the members present, including

properly registered proxies, providing a quorum is in attendance. Any proposed amendment must be submitted to and approved by the Board at least 30

days in advance of any AGM or special meeting. A copy of the proposed amendment shall be sent to each Association member at least 10 days in advance

of the meeting at which any amendment is to be submitted to a vote.

Article VI – Fiscal Year

The fiscal year extends from July 1 to June 30.

Article VII – Dues and Fees

Section 1: Annual chapter dues shall be determined by the Board, subject to the approval of the membership.

Section 2:  Any member failing to pay the annual assessment for the coming fiscal year during the month of August shall have until the SAG Conference date in October as a grace period, during which time the member will have neither active voice nor vote in Association proceedings. if after the SAG Conference date dues have not been paid, the membership shall be considered terminated by the membership committee. Upon payment of current dues, a former member may be reinstated.

Section 3: The registration fee for the ManACE AGM shall be determined by the ManACE Board and shall be paid by each member an non-member in attendance.

Article VIII – ManACE Meetings

Section 1: The ManACE Chapter shall hold an AGM not later than July 1; the date and location to be chosen by the Board.

Section 2:  Each member in good standing shall have one vote.

Section 3: The annual meeting shall have the following purposes;

1.  to install the President and the newly elected Directors;

2.  to conduct and transact the Association business presented; and

3.  to present a special program of timely significance that is of professional interest to the members.

Section 4: Regular meetings shall be held at least three times annually.

Section 5:  A special meeting may be called at a time, place and for purposes determined by the Board. Notice shall be given to the members at least 10 days prior to the meeting date.

Article IX – Committees

Committees may be appointed by the President with the approval of the Board.

Article X – Quorum and Proxies

Section 1:  A quorum at any membership meeting consists of those present. Proxies are permitted.

Section 2:  A quorum at a Board meeting shall consist of a simple majority, including properly registered proxies.

Section 3:  A properly registered proxy shall be in writing giving the name of the designated proxy-holder, the date of the meeting and the signature of the member and shall be placed in the hand of the Secretary for recording prior to or during a meeting.

Article XI – Parliamentary Authority

Robert’s rules of Order shall govern the Association’s proceedings in all cases in which they are applicable and do not conflict with the By-laws and special rulings of the Association.

Article XII – Association Dissolution

Should ManACE fail to elect a Board for two successive years, the Association will be deemed inactive. Funds remaining after payment of all debts and liabilities shall be transferred to the Canadian Cancer Society.